PASTORAL COUNCIL MEETING MINUTES
January 18, 2011
Fr. Daly, Don Mueller, Barbara Johnson, Patricia Dellar, Larry Werfel, Bill Prochownik, Larry Donnelly, Maureen Cassidy, Miranda Jarnot, Mark Drager, Pat Yatsko, Jan Messick-Hobbs, Chris Wallmark, Joe Allman, Beth Rodenhaver, Maury Mattingly, Ed Kreahling, Cathy Hogenson, Mike Brooks, Bruce Brooks, Missy Haskins, Jolene Lauria-Sullens, Modesto Rivera, Mark Heagy, and Donnie Smithburger.
CALL TO ORDER
The meeting was called to order by Don Mueller (President) at 7:00.
OPENING PRAYER AND WELCOME
Fr. Daly led the group in prayer and welcomed everyone. Fr. Daly announced that the Finance Council was joining us for a presentation on the Parish Center renovation.
APPROVAL OF MINUTES
Without objection, the minutes of the November 16, 2010 meeting were approved on a motion made by Mike Brooks and seconded by Mark Drager.
1. Fr. Daly asked for prayers for deceased parishioner Earl Smith, husband of Ronnie Smith.
2. Fr. Daly asked for prayers for sick parishioners: Jack and Jean Doran, Walter and Ethel Sands, and Earl Thompson.
3. The Youth Retreat was held this past weekend with 100+ youth and 15 adults. This year’s retreat was held at Camp Wabanna in Edgewater, MD. It was a very nice facility. The retreat house previously used, Summit Lake, had a fire and was not available.
The Knights prepared a meal for the youth and their parents at their return on Sunday which was very nice and gave the kids an
opportunity to share their weekend experience with their parents.
4. Fr. Daly thanked everyone that made Christmas so great - music, flowers, etc. The Christmas collection was $42, 000 ($18,000
5. Fr. Daly wants to have a Lenten Mission this year. He is looking into getting someone to lead the mission. Any suggestions are welcomed. He also thought something could be included at the Friday Night Soup Suppers.
6. Adult education will begin a little later this Spring. Topic may be Robert Barron’s book on Virtue.
7. Parish Partners has been running a little over a month and settling into a pattern. Beth Howard is the social worker. We are getting several requests daily. Trying to set a limit on number of times/amount available to a person per year.
8. The Interfaith Council is starting another group in the county to replace Catholic Charities. It would called Interfaith Community Ministry of Calvert County. We met with SMILE to see if they were interested and they are not. Joe and Mary Ann Zaversnik are leading this effort and are meeting with churches in Calvert. There are about 80 churches in Calvert County and hope to get at least 30 involved.
Mark Drager gave an update on the status of the Parish Center renovation. Design of site plan has been sent to County for approval. Storm water and forest retention plans need to go to the County. Could be another 2 months before approval. Two decisions regarding the renovation need to be decided in order to go forward:
1. Heating and Air Condition Options: The question is whether we are splitting up Phase 1 (Vianney Room) and Phase 2 (class room addition). Donnie Smithburger gave a briefing on the heating and AC options. Decisions already made are: (a) changing from oil boilers to gas boilers, (b) having a split system and, (c) keeping hydronics. Donnie also explained the differences/advantages of having a Energy Management System verses a thermostat controlled system. After discussion, it was decided that the cost difference of including the Phase 2 options in the mechanical systems installed during Phase 1 were not significant (about 30K).
2. Kirby & Smith for Capital Campaign: Joe Allman gave a presentation on using Kirby & Smith for fund raising for the Parish Center renovations (proposal attached). Based on their cost estimate for Feasibility Study, cost of the capital campaign per active family, home visits, per diem, etc., it is estimated that their cost will be about $60K. Building cost for Phase 1 estimated at $615K and for both Phase 1 and 2 at $1.2 million. Archdiocese requires 75% (450K) to start. We should have $370 in Building Fund by June. We presently are receiving $225K per year in Building Fund which will be exempt from Archdiocese assessment until 2013.
With our savings we will be able to meet the $450K needed if we only do Phase 1 and would not need Kirby & Smith. After discussion regarding need of Phase 2 and possible problems associated with it, a vote was taken on the following decisions: (1) Should we divide the two phases? Unanimously approved to divide Phase 1 and Phase 2. (2) Should mechanical equipment requirements
for both phases be included in Phase 1? Unanimously approved to include requirements for both phases in Phase 1. (3) Should we hire Kirby & Smith for fund raising? One for hiring and 22 against hiring Kirby & Smith. In summary, we will use existing Building Fund money, borrow $80K from ourselves and borrow $230K from a lender. Bid package should be ready mid-May giving bidders 30 days to respond. Need to go to Archdiocese with selection by 3rd week in June, and hope to start construction 2nd week of August 2011.
Michael Brooks gave a report on Family Life (copy attached). Programs covered were Family Life Center, Drama Ministry, Men’s Club, Ladies Club, Relay for Life, Natural Family Planning, Scouting, and Youth Groups. The only issue discussed was needing cleaning help at the FLC. Fr. Daly announced that a part-time cleaner for the FLC is being hired.
1. Larry Donnelly asked about having a TV mounted in the Festival Room so that those sitting in there can see and hear the mass better. Fr. Daly does not want TV all the time when space is available in the church. Will look into having something for large masses.
2. Fr. Daly said we had an issue with the lights on the field and we were issued a citation from the County. Lights have to be sky friendly (not too bright) and must face down. Charlie Russell will take care of correcting problem.
1. Don Mueller announced that the Nicaragua trip has been rescheduled to February 23 through March 1. $25K has been wired for another 10 houses. We now have the funds to complete our goal of 100 houses. When they are complete we will have to decided
future plans for this project.
2. Fr. Daly announced that a parishioner donated $5K for the Peanut Butter Project and a donation was also received to purchase six more teams of oxen for Chipata Zambia..
CLOSING PRAYER AND ADJOURNMENT
There was no further business. Meeting adjourned at 9:20.
NEXT MONTHLY MEETING WILL BE HELD FEBRUARY 15, 2011.